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The OnBase capture tools are designed to capture and ingest all your relevant documents and data onto a single system, thus eliminating time-consuming manual processes and error-prone data entry.
Completely independent of the document format or location, OnBase captures your documents and the relevant information directly at source. Next, OnBase organises the information into a structured system with minimal employee involvement.
No matter whether the data is on paper or in electronic form, OnBase captures almost all file types, quickly ingests the necessary information, and automatically sends it to all other relevant systems.
Scanned paper documents: OnBase Capture captures anything from a single page to thousands of documents, directly from the source. This saves time and human resources, and minimises handling costs.
Efficient import of electronic documents and information: OnBase Capture automatically ingests electronic documents in their original format, directly from the applications you use on a daily basis. Everything from CAD files to Microsoft Office documents, and from e-mails to PDFs. OnBase works with all file formats. You can also use your mobile devices to quickly upload photos and other information, whether or not you are online.
Extracting data from your documents: Once OnBase has captured the relevant documents, the desired data is extracted from the document page, validated against existing information and shared with other relevant systems in the organisation. This saves a great deal of time compared to manual data entry. The extracted data is used to automatically index documents in OnBase, thus making them readily accessible.